Unit Secretary - Emergency Dept. - Full Time, Days (7AM-7PM)

 

Long Island Community Hospital has served this richly diverse region as a patient-first community hospital for more than 60 years. As Long Island's only independent community hospital, we are 100% committed to becoming the community's healthcare provider of choice with our greatly enhanced services including the Knapp Cardiac Care Center, our highly-advanced heart disease diagnosis and treatment facility, our new modern surgical pavilion, our unique ER approach, and our high-touch services including women's imaging, sleep laboratory and orthopedics and more. These services are delivered with the highest level of compassion by our LI Community Hospital staff - Long Islanders with an unmistakable mix of courage and heart who care about the people right here in our community and whose sole purpose is to provide personalized comfort. For more information, go to licommunityhospital.org, and interact with us on LinkedIn, Glassdoor, Indeed, Facebook, Twitter, YouTube and Instagram.

Position Summary:
We have an exciting opportunity to join our team as a Unit Secretary - Emergency Dept. - Full Time, Days (7AM-7PM).

In this role, the successful candidate Under the general supervision of the Nurse Manager or designee, and according to established policies and procedures, provides clerical support for assigned nursing unit/units. This includes order transcription, computer entry, medical record maintenance and telephone and electronic communication management. Participates in the orientation of new employees.

Job Responsibilities:

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1. Order Transcription/Computer Entry

• Demonstrates accuracy in transcription of physician orders to the Kardex

• Enters date, initial and CRT for each order following computer entry

• Demonstrates accurate and timely computer entry of patient’s admission/ongoing

orders, and enters discharge, transfer or expiration data

• Communicates with nursing staff to insure timely management of STAT orders

• Organizes workload to ensure timely entry of physician orders

• Demonstrates knowledge of computer downtime procedures

• Documents accurately and legibly on all documents

• Completes inventory and arranges for supply order as directed
  

• Completes requirement for data entry on height, weight and allergy screens at time of

patient admission

• Updates advanced directive screen when indicated

2. Medical Record Maintenance

• Maintains confidentiality of patient’s medical records

• Assembles medical record for newly admitted patients

• Provides for timely and efficient filing of reports in the medical record

• Maintains and updates medical records to insure filing and labeling accuracy

• Prepares, photocopies, and routes the medical record to designated sites upon

patient’s discharge, transfer or expiration

• Maintains overflow medical records in accurate order

• Maintains adequate charting materials and supplies on the unit

3. Telephone and Electronic Communication

• Utilizes appropriate technique when answering the telephone

• Answers telephone calls in a friendly and courteous manner

• Demonstrates ability to access the hospital in-house paging system

• Responds to routine inquires and relays calls and messages

• Demonstrates the ability to complete the tasks of facsimile transmission and

photocopy duplication

• Updates and forwards daily census to the Admitting Department in compliance with

the daily requirement

4. Customer/Interpersonal Relations

Performance Expectations:

• Demonstrates awareness and participates in activities that support customer

satisfaction

• Performs timely notification of transfers, discharges, expirations to the Admitting

Office (Nursing Supervision after 4:00PM) to facilitate the admission process

• Interacts effectively with the staff on the unit and in other departments

• Accepts assignments willingly and goes to other units when required

• Willingly completes various errands as requested

• Works collaboratively with management to improve the environment of care for

patients, family and personnel

• Seeks out and utilizes the Nurse Manager or Nursing Administrative Supervisor to

address issues that require their assistance to resolve

• Participates in the evaluation of the quality and effectiveness of policy and procedure

and supports measures to improve practice

• Maintains personal appearance as outlined in organizational guidelines

5. Continuing Education/Meeting Attendance

• Attends and participates in educational programs and meetings offered in the hospital

to maintain competence

• Complies with staff meeting attendance requirements

Minimum Qualifications:
To qualify you must have a High School Diploma or GED
Ability to read and write at a level normally acquired through completion of high school to complete order entry, comprehension of written or verbal instructions, order transcription and medical record maintenance
Interpersonal skills necessary to effectively interact with hospital personnel, medical staff, and patients or family.
Basic analytical skills necessary in order to gather and interpret routine data, maintain records, and organize workload.
Ability to concentrate and pay close attention to detail to complete required services in accordance with established schedules and deadlines

Qualified candidates must be able to effectively communicate with all levels of the organization.

Long Island Community Hospital provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents.

Long Island Community Hospital is an equal opportunity and affirmative action employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sex, sexual orientation, transgender status, gender dysphoria, national origin, age, religion, disability, military and veteran status, marital or parental status, citizenship status, genetic information or any other factor which cannot lawfully be used as a basis for an employment decision. We require applications to be completed online.
If you wish to view Long Island Community Hospital's EEO policies, please click here. Please click here to view the Federal "EEO is the law" poster or visit https://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm for more information.

Required Skills

Required Experience

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